Position Overview

As an office coordinator assistant with Davey Tree, you will get to wear many hats and get involved in several aspects of the business. You will act as the main point of contact at the office for all staff and customers and will assist the local management team administratively. This role will be an integral part of not only the local office team but be in direct contact with our corporate office to ensure operations and administration run efficiently.

Office Hours: 8:00 am to 4:30 pm

Workdays: Mondays, Tuesdays & Thursdays (with some flexibility)

Seasonal: March to September/October

Pay Rate: $18-$22/hour depending on experience

In office position.

Job Duties

• Provide administrative support to the Office Coordinator and Management.
• Answer phones and direct inquiries; Reply to general information requests.
• Enter and update new customer information.
• Schedule appointments for the Arborists/Management team.
• Obtain and submit customer payments for processing.
• Maintain client files and keep filing system up to date.
• Assist with accounts receivable ensuring timeliness, accuracy, and correct billing.
• Collect, process and transfer timesheets to the payroll department for processing.
• Cover time off, including vacation/sick days when needed.
• Greet clients/suppliers/visitors in a professional and friendly manner.
• Package, mail/email client documents.

Qualifications

• Must be able to work specified days noted and be flexible with hours.
• Willing to work a minimum of 20-24 hours per week and more when needed during the busy season.
• Willing and able to cover the full-time Office Coordinators’ time off (vacation/sick days).
• 1-2 years in an office administrative role preferred.
• Excellent telephone, communication, filing and multi-tasking skills.
• Able to work in a fast-paced environment.
• Great aptitude for developing and maintaining relationships with clients and staff.
• Great attention to details.
• Proficient in Microsoft Word, Outlook and Excel.