Position Overview

The Materials & Equipment Administrator is an essential part of Davey Resource Group’s Utility Asset Management (UAM) material and equipment procurement process and is responsible for administering the day-to-day of these functions. This entry-level position will report to the Materials & Equipment Manager but will also work closely with our operations managers to ensure that materials and equipment needs match the required field needs. Key tasks include approving purchases, tracking budgets, maintaining inventory accuracy, and responding to inquiries. Strong organizational skills, attention to detail, and the ability to multitask are essential. The ideal candidate is proficient in Google Suite, is analytical, and is a self-starter. This position requires being on-site in the office every workday.

Job Duties

What You’ll Do: 

• Maintain accurate records of inventory and equipment assignments across applicable business systems.

• Support the full lifecycle management of materials and equipment, from procurement and distribution through ongoing tracking, reassignment, and disposal.

• Work collaboratively with operations teams to understand and support field equipment and materials needs. Proactively ensure resources are available when needed.

• Assist with monitoring inventory levels, identifying discrepancies, and coordinating inventory verifications and audits.

• Support the tracking and reconciliation of purchasing activity, invoices, budgets, and operational expenses.

• Maintain a sense of urgency when managing active requests, ensuring timely responses, follow-through, and resolution.

• Assist with reporting, documentation, and records related to procurement, inventory, and equipment. Identify opportunities to improve supply chain processes, operational efficiency, cost management, and inventory accuracy.

• Help develop, maintain, and communicate procedures and guidelines related to materials and equipment processes.

• Respond to inquiries and requests in a timely, accurate, and professional manner.

• Provide general administrative and operational support to the Materials & Equipment Manager and related business functions.

• Perform additional duties and assist with special projects as assigned.

Qualifications

What We’re Seeking: 

• A high school diploma or equivalent
• Possess analytical skills and the ability to use business tools such as Excel/Google Sheets.
• Ability to learn Microsoft/Google applications.
• Strong listening and communication skills; oral, written, and presentation.
• Ability to prioritize multiple tasks effectively.
• Ability to interact with individuals at all levels of the organization and outside parties.
• Detail-oriented and organized with a focus on quality and consistency, including strengths in documentation and protocol/policy/procedure adherence.
• Possess initiative and are a self-starter capable of working with minimal direction.
• Proficient in completing assigned responsibilities and projects, working independently and in teams.

Preferred: 

Previous ERP software experience.

Previous experience in procurement.

Completion of some higher education.

Additional Information

What We Offer: * 

• Paid time off and paid holidays 
• Base salary + commission 
• Opportunities for advancement 
• All job specific equipment and safety gear provided 
• 401(k) retirement savings plan with a company match 
• Employee-owned company & discounted stock purchase options 
• Group Health Plan 
• Employee referral bonus program 
• Locations throughout US in major cities and desirable areas 
• Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers 
• Scholarship Program for Children of Employees 
• Charitable matching gift program 

*all listed benefits available to eligible employees