Administrative Assistant - Wetland Studies and Solutions, Inc.

Position Overview

Wetland Studies and Solutions, Inc. (a Davey company) is seeking an Administrative Assistant to join our team in Richmond, Virginia. The successful candidate will provide support to all staff and departments at this location, and will act as a liaison to teams at other locations. Position is full-time and in-person.

Job Duties

What You’ll Do: 

• field current and prospective client calls
• contract review and project setup
• scheduling of meetings and event logistics
• data entry into accounting and marketing software to maintain various databases including contracts, proposals, and projects
• coordinate fleet vehicle scheduling, maintenance, and mileage tracking
• maintain and order office and field supply inventories
• coordinate with marketing team on office-specific marketing initiatives to support business development
• assist with the preparation of proposals, including writing and tracking
• prepare hard and soft copy project folders and reports
• draft and edit correspondence, memoranda, and other documents
• miscellaneous errands

Qualifications

What We’re Seeking: 

• Experience in office processes and office administration procedures 
• Outstanding telephone and communication skills 
• Mastery in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Ability to meet deadlines
• Attention to detail and accuracy 
• Expert organizational skills and ability to multi-task 
• Preferred qualifications include prior working experience with CRM and SAP systems 

Additional Information

What We Offer: * 

• Paid time off and paid holidays 
• Opportunities for advancement 
• 401(k) retirement savings plan with a company match 
• Employee-owned company & discounted stock purchase options 
• Group Health Plan 
• Employee referral bonus program 
• Locations throughout US in major cities and desirable areas 
• Scholarship Program for Children of Employees 
• Charitable matching gift program 

*all listed benefits available to eligible employees  

Company Overview

Invest in your future. Join one of the largest employee-owned companies in the nation! Davey has a unique culture that focuses on exchanging ideas, community partnership, a commitment to safety, and delivering unrivaled client service while acting as industry leaders in horticultural and environmental services.