Position Overview

The Office Manager is responsible for overseeing the daily administrative, operational, and facility functions of our engineering and utility design office in Villa Rica, Georgia. Working directly on-site, this role serves as the central operational anchor for our engineering teams (including Make-Ready Designers, Engineers, and Project Managers), ensuring high-functioning office operations, seamless onboarding, equipment management, and cross-functional support.

Job Duties

• Manage full day-to-day operations of the Villa Rica engineering office, including facility access, vendor coordination (janitorial, building maintenance, utilities), and space planning to maintain a safe, clean, and productive engineering work environment.
• Maintain logistics and inventory for office technology, technical workstations, field gear, monitors, specialized plotting/printing supplies, and company-issued equipment for designers and field personnel.
• Partner with corporate HR and local leadership to coordinate on-site onboarding for incoming utility designers, engineers, and technicians—arranging workstations, tech provisioning, and office orientations.
• Assist project managers and regional leadership with weekly timesheet verifications, invoice tracking, local expense reconciliation, and compiling billing documentation for utility and telecom clients.
• Act as the local office safety coordinator, maintaining OSHA logs, running office safety orientations, tracking emergency action plans, and ensuring first-aid/safety supplies are fully stocked.
• Assist engineering teams in archiving, organizing, and transmitting client submittals, permitting files, and project closeout binders.
• Coordinate logistics, catering, and materials for client project meetings, technical training sessions, and internal team events.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 2+ years of experience in office management, administrative operations, or executive coordination—preferably within an engineering, construction, architecture, utility, or technical field office.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and modern cloud-based administrative tools.
• Strong organizational, record-keeping, and multitasking capabilities in a fast-paced technical environment.
• Effective written and verbal communication skills across all levels, from entry-level field designers to regional directors and utility clients.
• Basic arithmetic and bookkeeping proficiency for expense, invoicing, and inventory tracking.
• Ability to work full-time on-site in Villa Rica, GA.

Preferred:

• Prior experience supporting utility, telecommunications, or civil engineering consulting teams.
• Familiarity with ERP/HRIS systems ( SAP, SuccessFactors, Workday) and project billing platforms.
  

Additional Information

What We Offer [Benefits]:
We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels.
• Group health plans* 
• Short-term and long-term disability insurance*
• Life insurance*
• Paid parental leave
• 401k with up to a 4% company match**
• Employee Stock Purchase Plan:  Opportunity to buy company stock at a 15% discount
• Holidays and paid time off*
• Payroll savings plan*
• Charitable matching gift program*
• Employee referral bonus program* 
• Employee Educational Scholarship*
• Davey Family Scholarship*
• 20% discount on all Davey services*
• Cell phone discounts*
• Vehicle purchase discount program*
• Plus, so much more!

* All listed benefits available to eligible employees on Day 1.